The Village of Mettawa

Finance Agenda – 8-26-10

jray — Wed, 25 Aug 2010 13:33:53 +0000

AGENDA

VILLAGE OF METTAWA

FINANCE COMMITTEE

MAPLE ROOM OF THE HILTON GARDEN INN

26225 N. RIVERWOODS BLVD, METTAWA, ILLINOIS

THURSDAY AUGUST 26, 2010

7:00PM

CALL TO ORDER

B. CALL OF THE ROLL: Trustee Nicholson, Chairman Maier

C. SOLID WASTE COLLECTION SERVICES:

Discussion with Those Who Submitted Proposals for Solid Waste Collection Services

D. ADJOURNMENT

Village Picnic

jray — Sat, 21 Aug 2010 15:38:49 +0000

You are invited to join other residents to our first Mettawa resident picnic will be held on September 11, 2010 from 11:30am-3:30pm on Tim Towne’s property off Old School between Bradley and St. Marys. This picnic is being held to celebrate our Village’s 50^th anniversary.

Upon your confirmation we will send you tickets to the event.

Mettawa’s 50 year Anniversary Picnic.

Mayor’s welcome
A moment of silence for 9/11 and donation of an American Flag for the Village
Horse exhibits and demonstrations
Remote control boat races
Live Music
Past Mayor’s address
Oldest resident comments
Mettawa’s history
Cowboy Magician
Food
Meet your neighbors

Finance Agenda 8-17-10

jray — Sat, 14 Aug 2010 23:54:00 +0000

AGENDA

VILLAGE OF METTAWA

FINANCE COMMITTEE

COTTONWOOD ROOM

HILTON GARDEN INN

26225 N. RIVERWOODS BLVD.

METTAWA, ILLINOIS

TUESDAY AUGUST 17, 2010

7:00PM

CALL TO ORDER
CALL OF THE ROLL: Trustee Nicholson, Chairman Maier
REVIEW OF PRESENTED INVOICES FOR PAYMENT
REVIEW OF GARBAGE RFQ AND GENERAL DISCUSSION RELATIVE TO THE PROCESS.
DISCUSSION ABOUT USING POST BOX AS MAILING ADDRESS TO THE RESIDENTS FOR THE UPCOMING VILLAGE TAX REBATE PROGRAM
DISCUSSION AS TO WHOM WILL DO REVIEW AND TALLY WORKSHEET FOR UPCOMING VILLAGE REBATE PROGRAM
REVIEW OF UPCOMING 50^TH ANNIVERSARY PARTY AND DISCUSION ON OUTLAY AND BUDGET.
ANY OTHER ITEMS THAT THE COMMITTEE MAY DEEM NECESSARY
ADJOURNMENT

Board Agenda 8-17-10

jray — Sat, 14 Aug 2010 23:48:12 +0000

AGENDA

Mayor and Board of Trustees, Village of Mettawa

Regular Meeting

26225 N. Riverwoods Boulevard

Cottonwood Room, Hilton Garden Inn

Tuesday August 17, 2010

7:30 P.M.

A. CALL TO ORDER

B. ROLL CALL

Mayor Ray

Trustee Armstrong Trustee Maier

Trustee Brennan Trustee Nicholson

Trustee Falbe Trustee Tindall

C. APPROVAL OF MINUTES

Regular Meeting of the Mayor and Board of Trustees: July 20, 2010

D. APPROVAL OF BILLS

1. Bills Submitted for Payment

2. Other Bills Paid by the Village Treasurer in Anticipation of this Meeting

E. TREASURER’S REPORT

F. COMMUNICATIONS AND PETITIONS FROM THE PUBLIC

1. Citizens to be Heard not Listed Elsewhere on this Agenda

2. Written Communications of Citizens to be Read

G. COMMISSION AND COMMITTEE REPORTS FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:

1. Finance Committee

a. Proposals for Collection of Solid Waste

b. Audit Status: 2009-2010 Fiscal Year

c. Other Matters

2. Parks and Recreation Committee

Update: Open Lands Survey

3. Roads and Trails Committee

a. Contract for Completion of the Mettawa Trail at Scott’s Crest

b. Salt and Snow Plowing

4. Safety and Security Commission

a. Presentation by Deputy Kinyon from the Lake County Sheriff’s Department on Neighborhood watch

b. Recommendation: Regulating Solicitors and Canvassers

H. BUSINESS FROM THE BOARD FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:

1. Mayor’s Report

a. Appointment of Denis Bohm to Replace Roberta Bohm as Safety & Security Commission Secretary

b. 50^th Anniversary Celebration

c. Strategic Planning Update

d. Monthly Report: Village Attorney

e. Lake County Sheriff’s Letter

g. Village Logo/Seal

h. Committee/Commission Minutes/Reports

i. Building Report

2. New Business

a. An Ordinance Amending Article VII of Chapter 7 of the Municipal Code, Regulating Solicitors and Canvassers

b. Trucks Turning Left onto Riverwoods Road from Site South of IL Route 60

3. Unfinished Business

a. Tabled Item: Approval of Obtaining a Post Office Box in Libertyville for Receipt of Tax Rebate Applications

b. An Ordinance Creating the Position of Village Administrator

c. Consideration of Approval of Village Administrator Contract

d. Authorization to Accept Hamilton Partners Donation of Land

I. EXECUTIVE SESSION (If necessary)

J. ITEMS TO BE REFERRED

Lake County Sheriff’s Letter: Refer to Roads and Trail Committee and Safety and Security Commission

K. FOR INFORMATION ONLY

L. ADJOURNMENT

P&R agenda 8-9-10

jray — Fri, 06 Aug 2010 13:34:50 +0000

PARKS & RECREATION COMMITTEE

COTTONWOOD ROOM, HILTON GARDEN INN

26225 N. RIVERWOODS BLVD.

METTAWA, ILLINOIS

MONDAY AUGUST 9, 2010 7:30 P.M

A. CALL TO ORDER

B. CALL OF THE ROLL: Chairman Falbe, Members Armstrong and Tindall

C. NEW BUSINESS: Emerald Ash Borer Contingency Plan Discussion

D. OLD BUSINESS: Working Session With MOLA To Develop Open Space Value Map

E. ADJOURNMENT

S&SC – agenda – 8-9-10

jray — Fri, 06 Aug 2010 13:29:15 +0000

SAFETY & SECURITY COMMISSION

MAPLE ROOM, HILTON GARDEN INN

26225 N. RIVERWOODS BLVD. METTAWA, ILLINOIS

MONDAY AUGUST 9, 2010

6:00 P.M

A. CALL TO ORDER

B. CALL OF THE ROLL: Chairman: Jan Pink

Secretary: Roberta Frank- Bohm

Commissioners: Rick Kennison

Diane Roth Alan Shidler

C. APPROVAL OF MINUTES FROM JULY 12, 2010

D. OPENING REMARKS FROM CHAIRMAN PINK

E. COMMISSIONERS’ REPORTS:

1. Commissioner Shidler: Identity Theft-Presentation by Michael Goy

Neighborhood Watch Signs

Solicitation Code

2. Commissioner Roth: Code Red

Blackboard Connect

G. COMMUNICATIONS FROM THE PUBLIC

H. SET NEXT MEETING DATE

J. ADJOURNMENT

jray — Mon, 19 Jul 2010 17:04:48 +0000

AGENDA

VILLAGE OF METTAWA

FINANCE COMMITTEE

COTTONWOOD ROOM

HILTON GARDEN INN

26225 N. RIVERWOODS BLVD.

METTAWA, ILLINOIS

TUESDAY JULY 20, 2010

7:00PM

CALL TO ORDER
REVIEW OF PRESENTED INVOICES FOR PAYMENT
PRESENTMENT OF AUDITED FINANCIAL STATEMENTS OF APRIL 30, 2009.
DISCUSSION WHETHER TO ACCEPT SWARZTRAUBER ENGAGEMENT LETTER FOR AUDITING FINANCIAL STATEMENTS OF APRIL 30, 2010
DISCUSSION ON INCOMPLETE SUBMISSION OF LEGAL BILLS FROM RAYSA AND ZIMMERMAN LLC OF THE JUNE 30^TH 2010 BILLING.
DISCUSS UPCOMING TAX REBATE PROGRAM AND ANY ENHANCEMENTS THAT ARE REQUIRED AS WELL AS INCLUDING A NEED FOR A SHORT-TERM POST OFFICE BOX THAT IS MORE SECURE AND STABLE.
DISCUSSION OF THE LINK TO STATE COMPTROLLER WEBSITE OF THE FINANCIAL STATEMENTS OF THE VILLAGE OF METTAWA
ANY OTHER ITEMS THAT THE COMMITTEE MAY DEEM NECESSARY

I. ADJOURNMENT”

Board meeting agenda – 7-20-10

jray — Sun, 18 Jul 2010 20:42:41 +0000

AGENDA

Mayor and Board of Trustees, Village of Mettawa

Regular Meeting

26225 N. Riverwoods Boulevard

Cottonwood Room, Hilton Garden Inn

Tuesday July 20, 2010

7:30 P.M.

A. CALL TO ORDER

B. ROLL CALL

Mayor Ray

Trustee Armstrong Trustee Maier

Trustee Brennan Trustee Nicholson

Trustee Falbe Trustee Tindall

C. APPROVAL OF MINUTES

Regular Meeting of the Mayor and Board of Trustees: June 15, 2010

D. APPROVAL OF BILLS

1. Bills Submitted for Payment

2. Other Bills Paid by the Village Treasurer in Anticipation of this Meeting

E. TREASURER’S REPORT

F. COMMUNICATIONS AND PETITIONS FROM THE PUBLIC

1. Citizens to be Heard not Listed Elsewhere on this Agenda

2. Written Communications of Citizens to be Read

G. COMMISSION AND COMMITTEE REPORTS FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:

1. Finance Committee

a. Comptroller’s Website

b. Consideration of a Motion to Concur with the Report of the Finance Committee and Approve and Accept the 2008-2009 Audit Report

c. Scavenger Service

i. Consideration of a Motion to Concur with the Report of the Finance Committee and Approve the Request for Proposals and Authorize its Circulation

ii. An Ordinance Regulating the Collection of Solid Waste

d. Consideration of a Motion to Concur with the Report of the Finance Committee and Retain Schwarztrauber & Co. to Conduct the Audit for Fiscal 2009-2010

e. An Ordinance Declaring Surplus Funds and Directing Local Tax Reimbursements Pursuant to the Illinois Fiscal Responsibility Law

f. Other Matters

2. Parks and Recreation Committee:

Update

3. Roads and Trails Committee

a. Traffic Tracking Review

b. Police Coverage

H. BUSINESS FROM THE BOARD FOR DISCUSSION, CONSIDERATION AND, IF SO DETERMINED, ACTION UPON:

1. Mayor’s Report

a. Joint Action Water Agency (JAWA) Annexation Update

b. 50^th Anniversary Celebration

c. Strategic Planning Update

d. Chicago Metropolitan Agency for Planning (CMAP) Update

e. Agriculture

f. Strategic Planning: Update

g. Building Report

h. Executive Session for the Purpose of Discussing: Pending Litigation [Section 2(c)(11)]; Purchase of Real Property [Section 2(c)(5)] and Selection of a Person to a Fill Public Office [Section 2(c)(3)]

2. New Business

a. An Ordinance Amending the Building Code

b. An Ordinance Amending the Dram Shop Code

3. Unfinished Business

Appointment of Part-time Administrator

J. FOR INFORMATION ONLY

K. ADJOURNMENT

Parks and Rec – Agenda 7-19-10

jray — Thu, 15 Jul 2010 15:28:37 +0000

Village of Mettawa

PARKS & RECREATION COMMITTEE

MAPLE ROOM, HILTON GARDEN INN

26225 N. RIVERWOODS BLVD.

METTAWA, ILLINOIS

MONDAY JULY 19, 2010 7:30 P.M

A. CALL TO ORDER

B. CALL OF THE ROLL: Chairman Falbe, Members Armstrong and Tindall

C. WORKING SESSION WITH MOLA TO DEVELOP OPEN SPACE VALUE MAP

D. ADJOURNMENT

S&SC-agenda 7-12-10

jray — Sun, 11 Jul 2010 15:01:35 +0000

Village of Mettawa

SAFETY & SECURITY COMMISSION

MAPLE ROOM, HILTON GARDEN INN

26225 N. RIVERWOODS BLVD. METTAWA, ILLINOIS

MONDAY JULY 12, 2010

6:00 P.M

A. CALL TO ORDER

B. CALL OF THE ROLL: Chairman: Jan Pink

Secretary: Roberta Frank- Bohm

Commissioners: Rick Kennison

Diane Roth Alan Shidler

C. APPROVAL OF MINUTES FROM June 14, 2010

D. OPENING REMARKS FROM CHAIRMAN PINK

E. COMMISSIONER’S REPORTS:

1. Commissioner Shidler:

Solicitation Code

Neighborhood Watch

2. Vice-Chairman Kennison:

Comments on Critical Incident Preparedness

G. COMMUNICATIONS FROM THE PUBLIC

H. SET NEXT MEETING DATE

J. ADJOURNMENT